Interlibrary Loan Service

You can order books and articles that are not available in Kiel via the interlibrary loan service for a reasonable price.
These are supplied from library to library.

User Account & Access Data

In order to use the interlibrary loan service you will need:

  • A valid CAU Card or user card.
  • Access data for an interlibrary loan service account: 12-digit user name and password (free)


Check Card Front


Deposit the expected number of billing units required at €1.50 each at the service counter.

You can obtain access data for an interlibrary loan service account from Monday to Friday, between 9am and 4.30pm, by presenting your user card at the circulation desks:

  • Central Library
  • Medical Department
  • Engineering Library

Costs & Charges

Order fee

Each order (book, journal, essay copy up to 20 pages) costs € 1.50. University Fee Rules for the University Library).

An order is only possible if the interlibrary loan account is loaded with clearing units.

Please pay the desired number of charging units in cash at the service counter of the Central Library. Payment is also possible at the Branch Library of Medicine and the Subject Library of Engineering.

Your current balance can be found in your interlibrary loan account in the GVK (via the tab Interlibrary loan account login, tab: Select account).

Costs for copies of articles

  • If more than 20 copies are to be delivered, in addition to the basic charge, the actual copying costs incurred must be reimbursed (from the 21st sheet).
  • You must state a maximum limit for the cost to be incurred by you on the order form (in the comments field). We will complete your order in accordance with your financial specification.

Ordering Items

Look for your literature in the GVK-PLUS - GBV Union Catalogue with Online Contents

Click on the order button for the book or article you would like:

  • loan order, if you would like to order a book loan
  • copy order for articles from journals and books

Ordering items:
Enter your access code, which is made up of your interlibrary loan service user number and accompanying password, in the order form and click "Send order".

Order confirmation:
You will receive a so-called A number (e.g. A00123456X) for each individual order.

Order overview:
You can view your orders in the GBV databases under the menu item: Interlibrary loan service account.

Delivery time:
2 - 4 weeks

What to Do If the Item You Want Cannot Be Ordered Online?

There are reasons why online orders may be rejected:

  • If the following message appears "This document is located in this library!".
    Then please use the catalogue to determine the exact location in Kiel, and collect the document at that location.
  • If the following message appears "There is no library which can provide the document."
    Then please order using the conventional interlibrary loan service (form) or if necessary via a direct delivery service (e.g. via Subito).
  • Publications which cannot be found in German libraries (the rejected order form returned serves as proof), may possibly be obtained by the international library system.
    Please ask about the procedure and the resulting costs in the interlibrary loan section.
  • Your interlibrary loan account is not charged with clearing units. Please deposit the desired amount at the service counter.


  • You will receive an e-mail notification as soon as the ordered item is ready for you to collect. If you have not registered an e-mail address, then you will receive a notification by post. Postage costs must be reimbursed.
  • From the time of notification, you have time to pick up your order at the University Library for the duration of the loan period. After that, the item will be returned to the lending library.

Conditions of Use

Lending libraries determine the conditions of use when lending their inventory. Kiel University Library is obliged to comply with these requirements when passing on items to the users in Kiel. These could include the following measures:

  • Use only in the reading room
  • Copying prohibited
  • No renewals
  • Shorter loan period
  • Insured shipment of rare books. You are responsible for paying the insurance fee for return shipment, and the same applies to other expenses which the sending library might incur.
  • Special forms of publication (e.g. very old works, unbound journal editions, loose-leaf collections, large-format items, etc.) will not be shipped in order to protect them. As an alternative, a microfilm recording or CD-ROM can often be ordered for a fee.


  • The media and copies ordered via interlibrary loan are ready for the duration of the loan period, already booked for you in the self-collection area.
  • The information in your user account (e.g. loan period) is relevant for borrowing items.
  • Essay copies will be sent to your whereabouts.
  • Old stock and special materials are issued for use in the Central Library rooms only.


The following papers from the libraries are inside every borrowed item:

  • Paper strips with the terms and conditions of use for the borrowed work:
    e.g. no renewals, copying prohibited, use only in the reading room, etc.
  • An accompanying letter from the lending library:
    this is required for internal processing by the libraries (e.g. the barcode is essential for booking items in again).


Please do not remove these papers from the book!

Loan Periods

  • The lending library determines the length of the loan period.
    Kiel University Library is obliged to ensure compliance with this loan period. Please see the section "Reminders & Fines" for more information.
  • You can view the loan periods in your local user account.
  • Renewals are not possible.

Reminders & Fines

  • We will send you a reminder 4 days before the item is due back.
  • If the loan period is exceeded, the fines procedure is set in motion.
  • For details of the fines due please refer to current version of the University Fee Rules for the University Library.


The Copyright Act (Urheberrechtsgesetz (UrhG)) is applicable

When borrowing copies via the interlibrary loan service, the following restrictions must be observed, in particular those under Section  Section 60e UrhG.