OPEN ACCESS

What does Open Access mean?

Open Access means free access to scientific and academic literature and other materials via the Internet without any technical, legal or financial barriers. Documents that are published in Open Access are accessible to everyone, quickly, around the world and can be read, downloaded, copied, printed and also redistributed without additional costs.

The Open Access movement came about as a counter-reaction to excessive price increases in the field of commercial academic journals. Making academic literature freely accessible via the Internet should also counteract, at least in part, the multiple subsidisation and commercialisation of research funded by the public sector.

Objective: Free availability, distribution and visibility of academic publications

Alongside free availability, the aim of Open Access is to promote the distribution of scientific findings and increase the visibility and long-term availability of academic publications by university members.

You can find detailed information (including tips for authors who would like to make their academic publications freely accessible via the Internet) on the information platform "open-access.net".

The University Library coordinates publishing in Open Access at Kiel University

The University Library coordinates the area of publishing using Open Access at the CAU, and offers related services and consulting, so that the objective formulated in the „Berlin Declaration on Open Access to Knowledge in the Sciences and Humanities“ of 22.10.2003 to "constitute a global and interactive representation of human knowledge, including cultural heritage and the guarantee of worldwide access" can be realised.

Contact: Dr. Eike Hentschel

Why should authors make their publications freely accessible?

Open Access publications offer advantages both for the authors of academic literature and data and for the recipients of this information:

  • fast and free access to information;
  • easy to find documents in library catalogues (University Library catalogue, Union Catalogue of the Common Library Network (GBV), KVK Karlsruhe Virtual Catalog) and via relevant search engine services (e.g. OIAster, BASE, Google Scholar);
  • improved visibility of documents and, therefore, higher citation rate;
  • safeguarding of authors' copyrights and patent rights.

Background information: Open Access movement in Germany

The Open Access movement in Germany was triggered by the signing of the "Berlin Declaration on Open Access to Knowledge in the Sciences and Humanities" of 22.10.2003 by major German science and research funding organisations. Today it is supported by numerous German organisations operating in the field of university and non-university research, namely within the framework of the "Alliance of Science Organisations in Germany". The corresponding activities are combined in the "Priority Initiative "Digitale Information".

The Leaflet produced by the Open Access Working Group (AK Open Access) of the Alliance of Science Organisations in Germany is worth a read: Open Access. Positionen, Prozesse, Perspektiven (Open Access. Positions, processes, perspectives). Bonn 2009.

Open Access Working Group (AK Open Access)

The Leibniz Association has assisted the Open Access movement with its own  Open Access Working Group (AK Open Access) (since 2005) and the publication portal of Leibniz prize winner Leibniz PUBLIK.

Kiel University guidelines

On 10 July 2013, Kiel University's University Board and University Senate adopted guidelines for Kiel University members to support Open Access, too.

How do you publish in Open Access?

There are two main ways for academics to make their research results accessible as Open Access publications.

Model 1: The "green route"

Via the so-called the "green route", planned or previously published contributions are published on the academics' own website, the homepage of the academics' own institution, a document server of their own institution ("institutional repository"), or on a server with complete texts from various sources, but with a common specialist basis ("specialist repository").

Before such a second publication (or also a parallel publication) can be added, contractual regulations must be clarified with the publishing house, either beforehand when the publication contract is drawn up (by adopting a corresponding amendment) or afterwards. In many cases, however, rather than the publishing house edition of a publication, a preprint or postprint version of the corresponding publication can be made freely accessible online. An initial overview of the forms of parallel / second publication that are permitted, particularly by journal publishing houses, is provided by the SHERPA/RoMEO database. If you want to know which publication conditions apply at individual research funding organisations and what their Open Access declarations look like, it is worth having a look at the SHERPA/JULIET database.

You can find further information on second publication law at alllianzinitiative.de

Model 2: The "gold route"

Via the so-called "gold route", academic works are published in an original Open Access journal, i.e. in online journals, with all content available for use free of charge on the Internet. As with printed journals, the editing of these journals usually involves a review process.

This incurs costs, which are covered by different payment models. In the author-financed model, the costs incurred are borne by the authors themselves or their institutions (publication fees, article processing charges); these could be taken into account as early as at the time of applying for a research project.

Other models

In another model, the costs are borne by institutional memberships. The BioMed Central platform is an example of this. Through its membership of this platform, Kiel University Library has contractually secured a 15% discount on the author contribution for all Kiel University members. For more information on this, see the section on author discounts for CAU members publishing in a journal for the BioMedCentral platform.

Which licence should be used?

If, as the author, you would like to define the framework within which and the extent to which the publications can be reused by others, the use of so-called CreativeCommons licences, which permit a graduated assignment of rights, is recommended.

PUBLICATIONS IN OPEN ACCESS

Repositories

Example of an institutional repository:

With Kiel University's multimedia archive and publication server MACAU, Kiel University Library provides a publication platform on which, after signing an author contract, CAU members can place their scientific articles without incurring any further costs.

Examples of specialist repositories:

specialist document servers that enable academics to publish in Open Access already exist in a series of disciplines:

  • Geosciences: GEOMAR Helmholtz Centre for Ocean Research Kiel offers OceanRep as a specialist repository.
  • Life Sciences: in October 2015, the German National Library of Medicine (ZB MED) - Information Centre for Life Sciences launched its Open Access publication portal PUBLISSO, offering information and various services in the field of digital publishing and Open Access, including a specialist repository for life sciences.
  • Physics, Mathematics, Computer Science, Quantitative Biology, Financial Statistics: for these subjects, there is arXiv., one of the oldest and most comprehensive repositories.

  • Scandinavian Studies: together with two other university libraries, Kiel University Library is responsible for managing the specialist repository of the Virtual Library of Northern European Studies (vifanord).

  • Social Sciences: the GESIS Leibniz Institute for the Social Sciences operates the platform SSOAR.

  • Economics and Business Studies:in the field of Economics and Business Studies, the German National Library of Economics maintains the repository Econstor.

Journals in Open Access

The "Directory of Open Access Journals" (DOAJ) provides a good overview of Open Access journals in which the content of contributions submitted for publication has been reviewed ("Peer Review" or "Editorial Review") (subject-specific searches and searches for individual articles in Open Access journals are also possible).

Within the framework of national and alliance licences created with support from the German Research Foundation (DFG), in many cases it is possible, with one of these funded licences, to make your own publication accessible worldwide as a second publication on your own university document server, too. In order to do this, your university must participate in this programme. The University Library will be happy to provide you with information on this.

Monographs in Open Access

Along similar lines to the DOAJ, the Directory of Open Access Books (DOAB) was started in April 2012. DOAB is a search engine for quality-tested monographs, which have been published under an Open Access licence. The goal is to create not only a collection of OA monographs, which are bound by libraries for example, but also a list of publishers with an affinity for OA, who are encouraged to participate.

Secondary publication of documents from alliance or national licences

With the alliance and national licences, the following products allow the Open Access secondary publication of documents contained in them:

  • AIP Journals (AIP)
  • Annual Reviews (Annual Reviews)
  • De Gruyter Bepress Journal Collection (ehemals Berkley Electronic Press Academic Journals)
  • Blackwell Publishing Journal Backfiles (Blackwell)
  • BMJ Journal Online Collection (BMJ)
  • Brill Journal Archive Online (Brill)
  • Cambridge Journals Digital Archives (CUP)
  • Cambridge University Press (CUP)
  • China Academic Journals (CAJ)
  • Emerald Fulltext Archive Database (Emerald)
  • EMS Journals (EMS)
  • Karger Journals (Karger)
  • Lippincott, Williams & Wilkins (LWW)
  • Oxford Journals (OUP)
  • Oxford Journals Current Content (OUP)
  • Psychiatry Legacy Collection (American Psychiatric Publishing)
  • RSC Journals (RSC)
  • Sage Journals online (Sage)
  • The Endocrine Legacy
  • The Nation Digital Archive (EBSCO)
  • Universal Database of Social Sciences & Humanities (UDB-EDU)
  • Walter de Gruyter Online Zeitschriften (de Gruyter)
  • Wiley InterScience Backfile Collections (Wiley)
  • Zentralblatt MATH Online Database (Springer).

 

However, this is partly subject to conditions, which you can either read yourself (xls-file) or ask us about by e-mail at: epublikationen@ub.uni-kiel.de.  

Detailed information on many aspects of secondary publication law can be found in the explanations of the "Digital Information" Initiative of the Alliance of Science Organisations in Germany.

FINANCING

Funding Open Access Article Processing Charges (APC) for all scientists of the CAU by DFG

Under construction: Available in 2020! Please submit applications only from January 2020!

See press release of the CAU on 05.11.2019 here.

Application form

The CAU participates in the DFG funding program "Open Access Publishing" and provides an open access publication fund for 2020-2021 from the DFG's approved funds and its own resources.

From this fund publication fees of up to 2,000 EUR (incl. 19 % German VAT) for articles in Open Access journals can be paid for all members of the CAU, provided that the following criteria are met:

  • You are a member of Kiel University and - as corresponding or submitting author - responsible for payment of publications fees.
  • The full publication fees do not exceed 2,000 EUR total (article processing charge net invoice amount plus 19% German VAT, which must additionally be paid to the local tax office).
    Due to the additional VAT to be paid, the total cost sometimes exceeds the maximum amount of 2,000 EUR, and funding is not possible.
    A pro-rata funding of publication fees above 2,000 EUR is also not possible.
    If the publication fees are expected to exceed 2,000 EUR total, we can offer you support for negotiations with the publisher.
  •  The article must be published exclusively in a full open access journal in which articles are made available for free immediately after publication. Moreover, the open access journal is required to operate according to established subject-related quality-assurance models.
    These requirements are fulfilled e. g. by journals listed in the directory of open access journals (DOAJ - https://doaj.org/).
  • Articles which are published in subscription-based journals, such as hybrid journals, are not eligible for funding.
  • Other funding is not available to finance the publication.
  • The funded publication is required to point out the funding scheme according to which it was granted. Phrasing could be e.g.: "We acknowledge financial support by DFG within the funding programm Open Access Publizieren".
  • An application for funding must be submitted via the web form and can be made at the earliest if the article has been accepted for publication by a journal (the acceptance date is decisive). The funding is paid out in the year of publication.

    If not all of the above points apply to you, please fill in the application form anyway and complete additional information in the comments section so that we can examine further funding opportunities with you.

 

Two applications per year can be granted for each scientist firstly. Further applications will be placed on a waiting list and can be taken into account at the end of the year if enough funds are available.

Subsequent steps:

  • After being reviewed by the Open Access Commissioner of the University Library, you will receive a short notice of approval or rejection of your application.
  • The further procedure of assumption / reimbursement of costs will be explained to you in the approval of the application.
  • Normally, you will forward the original invoice of the publisher of the Article Processing Charge (APC) to university library and we will manage the payment.
  • For invoices from abroad (EU-foreign country or third country), please note: VAT may not be charged. The German VAT of 19% has to be paid additionally to the local tax office separately.
  • If you have made a private payment in advance or departments have already paid, we will inform you separately about the reimbursement procedure.
  • Contact persons for further information:
    - Dr. Eike Hentschel (University Library), Tel. 0431-880-2737
    - Heiko Kritsch (University Library), Tel. 0431-880-2743
    - Holger Siedschlag (University Library), Tel. 0431-880-2743
    - Shared E-Mail-Address: oa-publikationsfonds@ub.uni-kiel.de
     

Application form

Funding Open Access Article Processing Charges (APC) for junior scientists of the CAU by SH state government

Important notice 30.10.2019:
Since the funds available for this year are already fully scheduled, we will only be able to accept new applications from January 2020.

We ask for your understanding.

Application form

To promote Open Access in Schleswig-Holstein, the state government has set up a state-wide publication fund for junior researchers.

Thanks to this fund, publication fees of up to 2,000 € (incl. 19 % German VAT) can be paid at the CAU, provided that the following criteria are met:

  • The researchers have earned their degree (master thesis or equivalent) not more than 10 years ago.
  • They are members of Kiel University and are - as corresponding or submitting author - responsible for payment of publications fees.
  • The article must be published exclusively in a full open access journal in which articles are made available for free immediately after publication. Moreover the open access journal is required to operate according to established subject-related quality-assurance models.
    These requirements are fulfilled e.g. by journals listed in the directory of open access journals (DOAJ - https://doaj.org/).
    Articles which are published in subscription-based journals such as hybrid journals are not eligible for funding. The same applies to original dissertations.
  • Other funding is not available to finance the publication, especially in the case of published results from third-party funded projects..
  • The funded publication is required to point out the funding scheme according to which it was granted. Phrasing could be e.g.: "We acknowledge financial support by Land Schleswig-Holstein within the funding programme Open Access Publikationsfonds".
  • An application for funding must be submitted via the web form and can be made at the earliest if the article has been accepted for publication by a journal (the acceptance date is decisive). The funding is paid in the year of publication.

    If not all of the above points apply to you, please fill in the application form anyway and complete additional information in the comments section so that we can examine further funding opportunities with you.

Two applications per year can be granted for each scientist firstly. Further applications will be placed on a waiting list and can be taken into account at the end of the year if enough funds are available.

Subsequent steps:

  • After being reviewed by the Open Access Commisioner of the University Library, you will receive a short notice of approval or rejection of your application.
  • The further procedure of assumption / reimbursement of costs will be explained to you in the approval of the application.
  • Normally, you will forward the original invoice of the publisher of the Article Processing Charge (APC) to UB and we will manage the payment.
  • For invoices from abroad (EU-foreign country or third country), please note: VAT may not be charged. The German VAT of 19% has to be paid additionally to the local tax office separately. As a result, the total cost sometimes exceeds the maximum funding of € 2.000.
  • If the total publication fee exceeds € 2.000 or departments have already paid or you have been made private payment in advance, we will inform you separately about the reimbursement procedure.
  • Contact persons for further information:

    - Dr. Eike Hentschel (University Library), Tel. 0431-880-2737
    - Heiko Kritsch (University Library), Tel. 0431-880-2743
    - Holger Siedschlag (University Library), Tel. 0431-880-2743
    - Shared E-Mail-Address: oa-publikationsfonds@ub.uni-kiel.de

    - Dr. Sabine Milde (Graduate Center at Kiel University), Tel. 0431-880-3218,
      E-Mail-Address: smilde@gz.uni-kiel.de
     

Application form

Warning about predatory publishing & predatory publishers

The term predatory publishing or predatory publishers refers to business practices which offer publishing services for a fee under the pretext of the Open Access concept, but either perform them insufficiently or not at all. What it's all about and how you can protect yourself can be found on the information pages of the University Library at the  HU Berlin.